Director of Planning Clayton Comstock presented proposed options for appointing one or
two alternates to the Planning and Zoning Commission. On May 6, 2023, citizens
approved Proposition F of the Charter Amendment Election, to provide the appointment
of alternates to the Planning and Zoning Commission. City Council directed staff to move
forward with two alternates. Mr. Comstock informed City Council that staff will bring
forward an ordinance to update the membership of the Planning and Zoning Commission.
4.
DISCUSS CITY COUNCIL RULES OF PROCEDURE.
City Manager Mark Hindman reviewed the current process in the City Council Rules of
Procedures to place items on pre-council agendas, known now as work session. The
Rules of Procedure provide that the agenda is prepared by the City Manager, and the
mayor or a member of council may request an item be placed on the work session
agenda. The City Manager has the final decision, subject to appeal by City Council at the
next regular meeting. He stated that if there is interest to place an item on the agenda
from two or more members of City Council that he will place the item on the agenda. Mr.
Hindman reviewed items that would require a consensus from the City Council before
placing the item on the agenda. He shared with City Council the results of his review of
area cities and their agenda process. There is a standing item, "Future Agenda Items",
on most agendas that provide the opportunity for members of the City Council to request
an item(s) be placed on an agenda for discussion by the City Council.
In response to Mayor Trevino's questions, Mr. Hindman responded that area cities list the
standing item, "Future Agenda Items", at the end of the work session or on the regular
agenda. The area cities vary in how they consider the requests for "Future Agenda
Items". Some cities move forward with requested items by consensus.
Mr. Hindman reviewed options for consideration by the City Council to revise the current
Rules of Procedure.
(1) Agenda items added at the request of one Council member
(2) Agenda items added at the request of multiple Council members
(3) Future Agenda Items added to the agenda
3a - Items proposed at meeting, Council consensus on next step
3b - Items listed on the posted agenda for discussion, Council consensus on next step
Council and staff discussed the options; opportunity for City Council to have time to
research items requested by other elected officials before discussing; the requesting
member is responsible for presenting their item to the City Council for consensus to
place the item on a future work session for discussion; staff provides unbiased direction
on what is being requested by an elected official; and addressing repetitive requests.
The consensus of City Council is to add "Future Agenda Items" section to work session
that allows City Council the opportunity to request an item be placed on a future work